SMiRT 28 Registration

SMiRT28 Registration

Important Dates

Early Bird Pricing ends on May 31st, 2025 $1300 CAD
Full Rate Pricing will be in effect on June 1st, 2025 $1650 CAD
Student Registration $300 CAD
Companion Registration $200 CAD

Companion registration includes:

  • Participation in the Opening Ceremony
  • Get together with other companions
  • Conference Banquet
  • No access to the Technical or Plenary Sessions

 

Cancellation Policy
Cancellation of participation can only be refunded if the cancellation is received in time:

  • by 10 June 2025: 50% of the participation fee
  • from 11 June 2025: no refund possible
  • No-shows are not applicable for refunds.

Disclaimer

The Local Organization Committee of the SMiRT 28 shall not be liable for any failure or delay in holding the conference where such failure or delay results from any cause that is beyond their reasonable control. Such causes include, but are not limited to power failure, Internet Service Provider failure, industrial action, civil unrest, fire, flood, storms, earthquakes, acts of terrorism, acts of war, governmental action or any other event that is beyond the control of the party in question.
If the above-mentioned event happens prior to the start of the conference causing the host secretariat to be unable to hold the conference, it shall refund registration fee in principle excluding costs of proceedings production and other related costs.

By registering for this event, you acknowledge and consent to the potential collection of photographs and video recordings during the conference, which may be used for promotional purposes, including sharing on social media and other platforms post-event. Additionally, you agree to the sharing of your name and email address with other participants for networking and communication purposes. If you have any concerns regarding this, please contact us prior to the event

SMiRT28 Accommodation

Book a Room at the Conference Hotel, The Westin Harbour Castle, Toronto

Guest rooms are available in the room block at the following rates:
  • Guest Room $279+tax
Guests are able to make their own reservations by calling in toll free at 1-888-627-8559 and stating that they are part of the SMiRT-28 Conference 2025 or simply quoting the group code ‘SMI
 
Cut off date is July 16, 2025!

Visa Invitation Letter for SMiRT28 Conference Attendees

International participants planning to attend the SMiRT28 Conference in Toronto, Canada, may require a visa to enter the country. To facilitate the visa application process, we have made a Visa Invitation Letter which is available on request.  
Please follow these steps to determine your visa requirements and obtain the necessary documents:

How to Use:

  1. Determine if You Need a Visa:
  1. Download Instructions for Visa Application:
    • To ensure you follow the correct procedure, we have provided a detailed guide with instructions for applying for a travel visa to Canada.
    • Click here to download the Visa Application Instructions (Info Letter – IRCC Portal) (available in both English and French). –  Info Letter – IRCC Portal (TReApp) English and French.pdf
  1.  Download & Complete the Visa Invitation Letter:
    • Please reach out to Rachael Callaghan (rachael.callaghan@quantumevents.ca) to receive the Visa Invitation Letter and fill in your personal details in the highlighted sections, including your full name, date of birth, passport number, and other required information.
    • Make sure all the details you provide are accurate and match the information on your passport and other identification documents.
  1. Submit Your Visa Application:
    • Once you have completed the Visa Invitation Letter, submit it along with your other required documents to the Canadian authorities as part of your visa application process.
    • We recommend checking the official website of the Immigration, Refugees and Citizenship Canada (IRCC) for the most up-to-date information on visa requirements and submission guidelines.

If you have any questions or need assistance with your visa application, please do not hesitate to contact us at rachael.callaghan@quantumevents.ca. We are here to help ensure your participation in the SMiRT28 Conference is as smooth as possible.

Downloads

Abstract Template

Paper Template (soon)

Exhibition Manual (soon)

Letter of Invitation for Visa

Invitation for Sponsoring (soon)

Key Dates

Conference date: 10 – 15 August 2025

Deadline for abstract submission: 1st November 2024

Notification of abstract acceptance: December 2024

Deadline for full paper submission: 1st February 2025

©2023-2024. All Rights Reserved by SMiRT28

The abstract deadline has been extended to November 25th!

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